The Wedding Pro’s Secret Weapon for Travel & Expenses (And Why You’ll Wish You’d Found It Sooner)

By The Wedding Business Hub

The Wedding Pro Travel Struggle Is Real

You know the drill. You've got a wedding in the Cotswolds on Saturday, a site visit in the Lakes on Monday, and Wedcon coming up in just a few weeks. Your inbox has booking confirmations scattered like confetti, and you're flipping between apps trying to remember which hotel you booked for which event.

You’re organised—but let’s be honest, even the best of us have had that “Wait, did I definitely book that train?” moment.

Add receipts, mileage, and last-minute room changes into the mix, and managing wedding pro travel admin can quietly become a full-time job.

But that’s where this absolute game-changer comes in.

The Game-Changer: One Tool That Does It All

Let us introduce you to Navan—a travel and expense management tool we tried recently, and to be honest… we were blown away.

At first glance, it might look like "just another travel booking platform." But this one’s been made with real business owners in mind. It’s smart, sleek, and full of features you didn’t know you needed until now.

And the best bit? It’s not just useful - it can actually help you make some money back too.

Why Wedding Pros (Like You) Are Loving It

Here’s how Navan is helping wedding suppliers across the UK level up their business and ditch the travel stress:

1. Book Travel for Your Business (Without Losing the Plot)

Whether you’re booking a train and a room for Wedcon, a hotel for the Wedding Industry Awards, or a flight to that dreamy editorial shoot in Lake Como, you can do it all from one dashboard.

And if you run a team? You can set rules - like hotel budget limits or preferred travel times, and team members can book their own travel without stepping outside those parameters.

No more last-minute panic. No more overspending. No more "wait, who booked what?"

2. Track Expenses Like a Boss

Travel expenses can be a nightmare to track. Taxis here, petrol there, hotel upgrades… it adds up fast. Navan lets you track every transaction in real time and even integrates with accounting software like Xero or QuickBooks.

It means you always know where your money’s going—and you can finally stop dreading tax season.

You’ll also be able to budget better for travel-heavy seasons (like peak summer) and even compare how much you spent across different weddings, awards seasons, or trade shows.

3. Earn Commission (and Client Karma Points)

Here’s where it gets really exciting.

You can recommend Navan to your clients - especially for destination weddings, stag or hen dos, or coordinating family travel and get a commission when they book. Total win-win.

It’s perfect for:

• Couples booking travel for their wedding abroad

• Families flying in from across the UK or Europe

• Hen and stag parties planning city breaks

• Any multi-day wedding experience needing group travel or accommodation

You become the helpful, resourceful supplier and make a bit of money back too! Plus when you onboard your company Navan have plenty of promotions for your personal travel too.

4. Enjoy Travel Perks Without the Airline Credit Card Hassle

Here’s the thing: if you travel a lot for work, you should be rewarded. And Navan does just that.

You get access to discounted hotel rooms, flights, and experiences, and the more you book, the more perks and points you earn.

For wedding suppliers who are regularly on the road (or in the sky), it’s like finally getting the frequent flyer status you deserve - without needing a suitcase full of loyalty cards.

Why Planners & Destination Experts Especially Love It

If you’re a wedding planner or specialise in destination weddings, Navan might just become your new sidekick.

You can:

• Coordinate travel for the bridal party under one dashboard

• Let people book within set dates or budgets without a million back-and-forths

• Keep everything centralised so you’re not chasing up Aunty Pat’s hotel check-in

• Offer a concierge-level service without doing all the heavy lifting
  

And if the couple’s planning a multi-day wedding or celebration abroad? This becomes the travel tool that makes you look like a total pro.

The Bottom Line: More Time, Less Stress, Smarter Travel

We’re not big fans of recommending things just for the sake of it. But honestly? Navan is one of those tools that makes you wonder how you ever did without it.

Whether you’re:

• A wedding supplier travelling at all for work whether it's the UK or abroad

• A destination wedding expert coordinating complex logistics

• Someone who wants to offer more value to your clients

• Or just want to earn a bit of extra cash while making life easier for others…

  
  

Navan might be the smartest tool you add to your business this year.

Ready to Take a Peek?

We’d recommend giving it a whirl before peak season hits. Try it out for your next trip, and if you love it, share it with your couples too.

Because let's be honest - if there’s a way to make travel less stressful, more professional and more profitable? We’re all in. Try Navan for Free Here with our exclusive partner link.

Quick heads up: If you do try Navan through our link, we may earn a small kickback—at absolutely no extra cost to you. We only recommend tools we’ve used and genuinely rate. If it’s crap, you won’t hear about it from us.